Payroll is likely one of your largest operating expenses. Between compensating your diverse team and meeting complex compliance requirements, your payroll operations must be efficient and accurate.

Not all payroll software solutions are created equal. UKG Ready, supported by TrustPoint HCM, offers an integrated and comprehensive approach to payroll that not just processes payments but transforms how your entire workforce operates.

In this guide, we’ll explore:

• Different payroll software pricing structures
• Must-have features for modern payroll solutions
• Key questions to ask a payroll software provider
• Aligning payroll with your company’s goals

Let’s help you find the right solution for your business—a solution that eliminates errors, enhances compliance, and simplifies HR workflows.

Payroll Software Pricing Structures

Pricing structures for payroll software can vary depending on your organization’s needs. TrustPoint HCM’s UKG Ready solution ensures flexibility and transparency with models that adapt to your business growth.

Common Pricing Models

• Flat Rate Per Employee or Payroll
  
  • Predictable pricing tied to employee count or payroll frequency.
  • Ideal for companies with consistent staffing needs.
  • May lose cost-efficiency as your organization grows.
• Pay Per Feature, Per User
  
  • Modular pricing allows you to select only the features you need.
  • Ensures you’re not paying for tools your team won’t use.
• Headcount Discounts
  
  • Lower per-employee rates for larger organizations.
  • Best for companies with high employee counts seeking scalable solutions.
• Long-Term Contracts vs. Monthly Options
  
  • Long-term contracts can provide lower overall rates but may lack flexibility.
  • Monthly subscriptions offer agility, enabling you to scale or pivot as needed.

TrustPoint’s approach ensures you have a pricing model that maximizes ROI while keeping costs predictable.

Must-Have Features for Payroll Software

When selecting payroll software, certain features are non-negotiable. UKG Ready, delivered by TrustPoint HCM, provides these critical capabilities:

Automation

• Automatically track PTO, vacation, and sick time.
• Self-initiates payroll runs using live data inputs, eliminating manual data entry.

Ease of Use

• Mobile app access for employees to manage their data anytime, anywhere.
• Intuitive dashboards for monitoring payroll in real-time.

Security

• Comprehensive audit trails and customizable security roles.
• ISO- and SOC-certified security standards, backed by 24/7 monitoring.

Scalability

• Designed to grow with your business.
• Seamlessly integrates with HR functions like benefits administration and time tracking.

Key Questions to Ask a Payroll Provider

Selecting the right payroll solution means asking the right questions. Here are some critical inquiries to make:

1. Automation: How does the system automate workflows, and can supervisors manage approvals easily?
2. Employee Experience: Can employees update their personal data and verify payroll accuracy before it runs?
3. Tax Compliance: Does the solution handle tax setup, filing, and corrections?
4. Support: Will I have a dedicated point of contact for questions, or is support handled through a call center?
5. Implementation: How extensive is the implementation process, and are resources provided to assist employees?
6. Flexibility: Can the software manage contractors, seasonal staff, and full-time employees within the same platform?

TrustPoint HCM is proud to provide personalized support and expert guidance, ensuring all your questions are answered.

Aligning Payroll with Company Goals

The right payroll solution goes beyond accurate paychecks. It becomes a tool for driving company culture, compliance, and employee engagement.

Key Benefits of UKG Ready

• Precise Payroll: Employees can verify their payroll information, fostering trust and accuracy.
• Improved Culture: A payroll system that prioritizes employee needs helps attract and retain top talent.
• Holistic Experience: Integrated tools for time tracking, benefits administration, and time-off requests create seamless operations.

With TrustPoint HCM, you can align payroll technology with your business objectives, building a stronger and more engaged workforce.

How TrustPoint HCM Helps

TrustPoint HCM, leveraging the power of UKG Ready, transforms payroll into a strategic advantage. Our solution:

• Flags errors and guides users to resolve them before payroll runs.
• Reduces compliance risks by automating tax filing and reporting.
• Enhances employee engagement by providing transparency and control.

TrustPoint HCM ensures payroll is no longer just a process but a cornerstone of your company’s success.

For more information on how TrustPoint HCM and UKG Ready can revolutionize your payroll processes, contact us today. Let us help you deliver precision, compliance, and peace of mind—all with the personal touch you deserve.